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The DHEC 1199 form plays a crucial role for healthcare professionals in South Carolina who need to update their address on their Controlled Substances Registration. This form is specifically designed for those who hold a current registration and wish to ensure that their information remains accurate and up-to-date. When completing the DHEC 1199, it is essential to fill out every section thoroughly, as missing information can lead to delays in processing the address change. The form requires details such as the registrant’s name, current address, and the new address where the practice will be located. Additionally, if applicable, a new supervising physician must be noted for Advanced Practice Registered Nurses (APRNs) and Physician Assistants (PAs). Once the form is signed, it should be copied for personal records and submitted either by mail or fax to the South Carolina Department of Health and Environmental Control's Bureau of Drug Control. This process helps maintain compliance with state regulations and ensures that practitioners can continue to provide care without interruption.
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Key takeaways
- Purpose of the Form: The DHEC 1199 form is specifically used to request an address change for a current South Carolina Controlled Substances Registration.
- Complete Information: Ensure that all sections of the form are filled out completely. Missing information can lead to delays in processing your request.
- Signature Requirement: The registrant must sign the form. This signature is essential for processing the address change.
- Copy for Records: After completing the form, make a copy for your own records. This will serve as proof of your request.
- Submission Methods: You can submit the completed form either by mail or fax. The mailing address is SCDHEC-Bureau of Drug Control, 2600 Bull Street, Columbia, SC 29201. The fax number is 803-896-0627.
- New Address Limitations: The new address should pertain only to the practice location. Ensure that it complies with this requirement.
- Future Online Renewal: Providing the last four digits of your FEIN or Social Security number is necessary for future online renewal processes.
Dhec 1199: Usage Guidelines
Completing the DHEC 1199 form is essential for updating your address on your South Carolina Controlled Substances Registration. After filling out the form, it is important to sign it, keep a copy for your records, and send it to the appropriate department. Follow the steps below to ensure your address change request is processed smoothly.
- Obtain the DHEC 1199 form. You can find it online or request a physical copy from the SCDHEC Bureau of Drug Control.
- Fill in your SC Controlled Substances Registration Number in the designated field.
- Enter your Federal DEA Registration Number where indicated.
- Provide your full name as the registrant in the appropriate section.
- Input the address currently listed on your certificate.
- Clearly state your new address, ensuring it is the practice location only.
- If applicable, include the name of your new supervising physician (this is required for APRNs and PAs).
- Write down your new telephone number.
- Indicate the date of your relocation.
- Fill in the last four digits of your FEIN or Social Security Number, which is necessary for future online renewal processes.
- Sign the form in the designated area to confirm your request.
- Write the date of signing next to your signature.
Once you have completed all the steps, make a copy of the form for your records. Then, mail or fax the completed form to the SCDHEC Bureau of Drug Control at 2600 Bull Street, Columbia, SC 29201. You can also fax it to 803-896-0627. Remember, providing all required information is crucial to avoid delays in processing your request.
Documents used along the form
The DHEC 1199 form is crucial for individuals and entities looking to update their address on a South Carolina Controlled Substances Registration. However, several other forms and documents often accompany this request to ensure compliance with regulations and facilitate a smooth transition. Below is a list of these essential documents.
- SC Controlled Substances Registration Application: This document is required for individuals or organizations seeking to obtain or renew their registration to handle controlled substances in South Carolina. It includes detailed information about the registrant and their intended use of the substances.
- Federal DEA Registration Application: Similar to the state application, this form is necessary for obtaining a federal registration from the Drug Enforcement Administration. It allows registrants to legally handle controlled substances at the federal level.
- Change of Supervising Physician Form: For advanced practice registered nurses (APRNs) and physician assistants (PAs), this form is needed when there is a change in supervising physician. It ensures that the new supervising physician is officially recognized and can oversee the practice.
- Address Change Confirmation Letter: After submitting the DHEC 1199 form, registrants may receive a confirmation letter from the Bureau of Drug Control. This letter serves as official documentation of the address change and should be kept for records.
- Articles of Incorporation: A critical document for establishing a corporation in New York, it includes essential information such as the corporation's name, purpose, and organizational structure. For more details, visit https://legalformspdf.com.
- Compliance Checklist for Controlled Substances: This internal document helps registrants ensure they meet all necessary state and federal requirements when handling controlled substances. It may include guidelines on record-keeping, storage, and disposal.
- Affidavit of Compliance: In some cases, registrants may need to submit an affidavit affirming their compliance with state and federal laws regarding controlled substances. This document serves as a sworn statement of adherence to regulations.
Each of these documents plays a vital role in maintaining compliance with state and federal regulations surrounding controlled substances. Properly managing these forms not only ensures legal adherence but also promotes safe and responsible practices within the healthcare community.
Misconceptions
- Misconception 1: The DHEC 1199 form is only for new registrations.
- Misconception 2: You can submit the form without a signature.
- Misconception 3: Faxing the form is not an option.
- Misconception 4: The form can be submitted electronically.
- Misconception 5: Only physicians can use this form.
- Misconception 6: You can change any information on the form.
- Misconception 7: You don’t need to keep a copy of the form.
- Misconception 8: The relocation date is optional.
- Misconception 9: The form must be completed in person.
This form is specifically designed for making address changes on an existing South Carolina Controlled Substances Registration, not for initiating a new registration.
The signature of the registrant is mandatory. Without it, the form cannot be processed, leading to delays in the address change.
In fact, you can fax the completed form to the Bureau of Drug Control. Just ensure that all required information is included to avoid processing issues.
Currently, the DHEC 1199 form must be mailed or faxed. Electronic submissions are not accepted at this time.
While the form includes sections for physicians, it is also applicable for Advanced Practice Registered Nurses (APRNs) and Physician Assistants (PAs) who need to update their address.
The DHEC 1199 form is specifically for address changes. Other modifications, such as changes to the supervising physician, may have different requirements.
It’s highly advisable to make a copy for your records. This can serve as proof of your submission and help track the status of your request.
Providing the relocation date is required for processing the form. Omitting this information can lead to delays.
You can fill out the DHEC 1199 form at your convenience, without needing to be present at the Bureau of Drug Control. Just ensure all information is accurate before submission.