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The DHEC 3685 form plays a crucial role in managing sewer system overflows and pump station failures in South Carolina. When such incidents occur, it is essential for responsible parties to report them promptly to the South Carolina Department of Health and Environmental Control (SCDHEC). This form captures key information, including the date and time of the overflow or failure, the specific location, and the causes behind the incident. Additionally, it requires details about the corrective actions taken and the estimated volume of wastewater released. By documenting whether the wastewater entered a body of water, the form helps assess environmental impacts and ensures that proper cleanup measures are implemented. The form must be mailed or faxed to the Compliance Assurance Division, and a copy should also be sent to the local Environmental Quality Control District Office. Completing the DHEC 3685 accurately and thoroughly is vital for compliance and environmental protection, making it an essential tool for operators of sewer systems.

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Key takeaways

Here are some key takeaways about filling out and using the DHEC 3685 form:

  • Submit Promptly: It's essential to submit the form as soon as possible after a sewer system overflow or pump station failure. Delays can lead to complications with compliance.
  • Provide Accurate Information: Fill in all required fields accurately. Include details such as the date and time of the failure, the location, and any corrective actions taken.
  • Notify Local Authorities: A copy of the completed form should be sent to the local EQC District Office. This step ensures that local authorities are aware of the situation.
  • Document Everything: Keep a record of all communications and actions taken regarding the overflow or failure. This documentation can be crucial for future reference and compliance checks.

Dhec 3685: Usage Guidelines

Completing the DHEC 3685 form requires careful attention to detail. This form is essential for reporting sewer system overflow or pump station failures. Once filled out, it must be submitted to the appropriate authorities to ensure compliance with state regulations.

  1. Obtain the DHEC 3685 form. This can be downloaded from the official SCDHEC website or acquired from local offices.
  2. Fill in the Permittee section with the name of the entity responsible for the sewer system.
  3. Enter the Permit No assigned to your sewer system.
  4. Specify the County where the incident occurred.
  5. If applicable, include the name of the receiving POTW if your collection system is not owned or operated by one.
  6. Record the Date and Time of the sewer system overflow or failure in military format.
  7. Indicate the Date and Time when DHEC was notified.
  8. Provide the Name of the person contacted at DHEC.
  9. Describe the Source of the overflow or failure, such as a manhole or pump station.
  10. Include the Pump Station No, if applicable, along with any identifying codes.
  11. Detail the Location of the overflow or failure, including a street address or other descriptive information.
  12. Explain the Cause of the overflow or failure, including any relevant weather information.
  13. Document the Control action taken to address the incident.
  14. Describe the Corrective action taken to resolve the issue.
  15. Estimate the Volume of wastewater released during the incident.
  16. Indicate whether the wastewater entered a stream or body of water by circling Yes or No.
  17. If applicable, specify Where the wastewater entered, including a location on a USGS map.
  18. State whether downstream water intakes were notified by circling Yes, No, or N/A.
  19. If yes, provide the name of the notifying entity.
  20. Record the Date and Time when corrective action was completed.
  21. Document the Date and Time when cleanup actions were taken.
  22. Describe what was actually done in the cleanup process.
  23. Provide a contact Phone # for follow-up.
  24. Sign and date the form as the Name/Signature of Person Initiating Action.
  25. Finally, have the Sewer System Owner or another responsible individual sign and date the form.

Once completed, mail or fax the form to the SCDHEC Bureau of Water, Compliance Assurance Division at the address provided. A copy should also be sent to the local EQC District Office. Ensure that all details are accurate to facilitate a smooth reporting process.

Documents used along the form

The DHEC 3685 form is essential for reporting sewer system overflows or pump station failures. However, several other documents often accompany it to ensure a comprehensive response and compliance with regulations. Below are six key forms and documents that may be used alongside the DHEC 3685 form.

  • Incident Report Form: This document provides a detailed account of the incident, including the timeline, response actions, and individuals involved. It serves as a formal record for internal review and regulatory compliance.
  • Corrective Action Plan: This plan outlines the steps that will be taken to prevent future occurrences of similar incidents. It includes timelines, responsible parties, and specific measures to enhance system reliability.
  • Financial Agreement Form: If payment is necessary for damages or repairs, utilizing a legal tool like a Pennsylvania Promissory Note can be beneficial. For more details, visit promissoryform.com/blank-pennsylvania-promissory-note/.
  • Notification Letter to Local Authorities: This letter informs local government and public health officials about the incident. It typically includes details of the overflow, actions taken, and any potential public health impacts.
  • Environmental Impact Assessment: This assessment evaluates the potential effects of the overflow on local ecosystems. It helps in understanding the environmental consequences and guiding remediation efforts.
  • Follow-Up Report: After the initial incident, this report summarizes the outcomes of corrective actions taken. It includes evaluations of the effectiveness of those actions and recommendations for further improvements.
  • Public Notification Template: This template is used to inform the public about the incident, especially if there are health risks. It ensures transparency and provides guidance on safety measures for the community.

Utilizing these documents in conjunction with the DHEC 3685 form can help ensure thorough reporting and effective management of sewer system issues. Each form plays a crucial role in addressing the incident, preventing future occurrences, and maintaining public trust.

Misconceptions

Here are six common misconceptions about the DHEC 3685 form, which is used for reporting sewer system overflows or pump station failures.

  • It can be submitted online. Many believe that the DHEC 3685 form can be filled out and submitted electronically. However, it must be mailed or faxed to the specified address or number.
  • Only the owner of the sewer system can fill it out. While the sewer system owner is responsible for signing the form, anyone involved in the incident can provide the necessary information and initiate the report.
  • It is only necessary for large cities. Some think that only urban areas need to file this report. In reality, any sewer system, regardless of size, must report overflows or failures.
  • Filing the form is optional. A misconception exists that reporting sewer overflows is not mandatory. In fact, it is a legal requirement to report these incidents to the DHEC.
  • It only needs to be submitted if there is significant environmental impact. Many believe that the form is only required for major spills. However, any overflow or failure, regardless of size, must be reported.
  • There is no deadline for submission. Some think they can submit the form at their convenience. However, there are specific timelines for reporting these incidents that must be followed.
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